Product
One project. One set of facts. Every document drafted from it.
ProtechOS holds the job once — client, site, activities, plant, materials, people, programme — and supports the drafting of the whole documentation set from it. The documents are aligned with each other because they came from the same facts.
Safe system of work
Inside the safe system of work
Risk assessment, method statement and hold points, with PPE, environmental risk, HAVS, per-substance COSHH, manual handling, work-at-height and access justifications, emergency procedures, legislation, ALARP, competency, inspection and monitoring, and incident reporting. One document, one revision, one approval.
- 1 · Scope and activity
- 2 · Risk assessment
Hazards and controls from your own hazard bank, rated before and after controls.
Hazards and controls from your own hazard bank, rated before and after controls.
- 3 · Method statement
Sequenced steps, with permits and gates as typed hold points at the step they gate.
Sequenced steps, with permits and gates as typed hold points at the step they gate.
- 4 · PPE assessment
- 5 · COSHH, per substance
One assessment per substance, from the materials in the design pack.
One assessment per substance, from the materials in the design pack.
- 6 · Environmental risk
- 7 · HAVS
- 8 · Manual handling
- 9 · Work at height and access
The justification for the access method chosen, not a generic ladder clause.
The justification for the access method chosen, not a generic ladder clause.
- 10 · Emergency procedures
The nearest accident and emergency department from the site postcode; the client's own arrangements lifted, not rewritten.
The nearest accident and emergency department from the site postcode; the client's own arrangements lifted, not rewritten.
- 11 · Legislation
Every citation checked against a register of UK health and safety law before approval.
Every citation checked against a register of UK health and safety law before approval.
- 12 · ALARP
- 13 · Competency
- 14 · Inspection and monitoring
- 15 · Incident reporting
Illustrative · fictional project
Hold points
Permits inside the method statement
Permit to work, hot works, excavation and confined space are typed hold points at the step they gate. On approval each becomes a pending sign-off, released on site by the named people.
- 3.1
Set out the excavation and confirm the services survey on site.
- 3.2
Break ground inside the exclusion zone.
HP-2 · Permit to dig Pending sign-off on approval · two signatures - 3.3
Excavate in stages; install trench support before entry.
- 3.4
Enter the connection pit to make the joint.
HP-3 · Confined space entry Pending sign-off on approval · two signatures
Illustrative · fictional project
Citation check
Every citation, checked against the register
A deterministic check, not a confidence score. A reference that resolves says so; one that does not is flagged on the document before anyone can approve it.
CDM 2015, regulation 22 — excavations.
Matched in the register · regulation within range
Work at Height Regulations 2005, regulation 42.
Matched the regulations · regulation 42 is out of range · flagged before approval
Illustrative
Review
Review beside the clause
Reviewers comment against the section they concern, send back with changes requested, and mark each point resolved. The revise-and-resubmit loop happens in the document, not in an inbox.
Illustration: a reviewer's comment on clause 3.2 asks for a wider exclusion zone; the author revises it and the comment is marked resolved at revision 3.
Illustrative · fictional project
And around it
From the postcode to the site briefing
Emergency arrangements from the postcode
The site postcode resolves the nearest accident and emergency department. Standing clauses and emergency arrangements are lifted from the client's own plans, not rewritten.
Issued as approved
Branded PDF per document type, or the whole project as one export pack. Approval fixes the branding, so an issued document renders exactly as it was issued.
Daily briefing record
Generated from an approved safe system of work for the day's task, summarised without adding new facts, with a printed attendance grid.
Audit trail
Who changed what, and when
Every step is written to an append-only trail. A database trigger blocks update and delete — for your administrators and for us.
| Time | Person | Event | Revision |
|---|---|---|---|
| 2026-07-31 08:52 | R. Ahmed | Drafted | REV 1 |
| 2026-07-31 08:58 | R. Ahmed | Submitted for review | REV 1 |
| 2026-07-31 09:03 | M. Okafor | Changes requested · clause 3.2 | REV 1 |
| 2026-07-31 09:06 | R. Ahmed | Revised · comment resolved | REV 2 |
| 2026-07-31 09:08 | M. Okafor | Changes requested · clause 10.1 | REV 2 |
| 2026-07-31 09:10 | R. Ahmed | Revised · comment resolved | REV 3 |
| 2026-07-31 09:11 | M. Okafor | Review complete | REV 3 |
| 2026-07-31 09:14 | J. Whitfield | Approved · hold points frozen | REV 3 |
| Append-only · update and delete blocked at database level | |||
Illustrative · fictional names
What it produces
Twelve controlled documents. One set of facts.
Every document in the register is drafted from the same project context, so they agree with each other — the lifting plan and the method statement are describing the same lift.
| Code | Document | Scope | Tier | Where it comes from |
|---|---|---|---|---|
| SSOW | Safe system of work · 15 parts
| Activity | Core | The pre-construction pack, the fact check and your hazard and hold-point wording. One document, one revision, one approval. |
| CPP | Construction phase plan | Project | Core | The pre-construction information and the CDM stakeholders named in it, on a formal template with contents and numbering. |
| COSHH | COSHH assessment | Substance | Core | Materials picked up from the design pack; one assessment per substance, CLP-classified and keyed to its safety data sheet. |
| ENV-RA | Environmental risk assessment | Site | Core | The site, its receptors and the programme window. |
| LIFT | Lifting plan | Activity | Core | The activity: load, plant, appointed person, exclusion zone and sequence. |
| TW | Temporary works assessment | Activity | Core | The design brief, category, coordinator and check regime. |
| ASB-POW | Asbestos plan of work | Activity | Specialist | Suggested only when the scope contains licensed asbestos work, under HSG247. |
| RAD-RA | Radiological risk assessment | Activity | Nuclear-licensed sites | Dose constraints, controlled areas and monitoring. |
| CCP | Contamination control plan | Activity | Nuclear-licensed sites | Containment, transit and clearance arrangements. |
| SFAIRP | SFAIRP demonstration | Activity | Nuclear-licensed sites | The written case that risk has been reduced so far as is reasonably practicable. |
| DOSE | Dosimetry plan | Activity | Nuclear-licensed sites | The dosimetry regime for the personnel on the activity. |
| BRIEF | Daily briefing record | Day | Core | An approved safe system of work, summarised for the day's task without adding facts, with a printed attendance grid. |
-
SSOW Safe system of work
The pre-construction pack, the fact check and your hazard and hold-point wording. One document, one revision, one approval.
Activity Core
- Risk assessment
- Method statement
- Hold points and permits
- PPE assessment
- COSHH per substance
- Environmental risk
- HAVS
- Manual handling
- Work at height and access
- Emergency procedures
- Legislation
- ALARP
- Competency
- Inspection and monitoring
- Incident reporting
-
CPP Construction phase plan
The pre-construction information and the CDM stakeholders named in it, on a formal template with contents and numbering.
Project Core
-
COSHH COSHH assessment
Materials picked up from the design pack; one assessment per substance, CLP-classified and keyed to its safety data sheet.
Substance Core
-
ENV-RA Environmental risk assessment
The site, its receptors and the programme window.
Site Core
-
LIFT Lifting plan
The activity: load, plant, appointed person, exclusion zone and sequence.
Activity Core
-
TW Temporary works assessment
The design brief, category, coordinator and check regime.
Activity Core
-
ASB-POW Asbestos plan of work
Suggested only when the scope contains licensed asbestos work, under HSG247.
Activity Specialist
-
RAD-RA Radiological risk assessment
Dose constraints, controlled areas and monitoring.
Activity Nuclear-licensed sites
-
CCP Contamination control plan
Containment, transit and clearance arrangements.
Activity Nuclear-licensed sites
-
SFAIRP SFAIRP demonstration
The written case that risk has been reduced so far as is reasonably practicable.
Activity Nuclear-licensed sites
-
DOSE Dosimetry plan
The dosimetry regime for the personnel on the activity.
Activity Nuclear-licensed sites
-
BRIEF Daily briefing record
An approved safe system of work, summarised for the day's task without adding facts, with a printed attendance grid.
Day Core
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